Form W-2c Instructions

What is IRS Form W-2c?

Form W-2c, the "Corrected Wage and Tax Statement," is used to fix errors on previously submitted Form W-2. Employers can use Form W-2c to correct inaccuracies in the wage and tax information they reported to employees and the IRS.

When is the due date for filing Form W-2c?

There is no specific deadline for filing Form W-2c. However, it is important to correct any errors in your returns as soon as they are identified. Additionally, promptly send corrected copies to your recipients.

What information can be corrected on Form W-2c?

You can correct the following information reported on Form W-2:

• Tax year
• Employer Identification Number (EIN)
• Employee name and SSN
• Employee earnings and tax withholdings:
• Wages, tips, and other compensation
• Federal income tax withheld
• Social security wages
• Medicare tax withheld and Medicare wages and tips
• Allocated tips
• State and local information

Instructions to file Form W-2c

Let's see line-by-line instructions on how to fill out Form W-2c.

Employer details

Enter the employer's name, complete address, and EIN.

Employee details

• Box c: Enter the tax year for which the form is corrected
• Box d: Enter the employee’s correct SSN
• Box e: Check this box only if you are correcting the employee’s name or SSN
• Box f: Enter the SSN that you have reported in the previously filed return
• Box g: Enter the employee name that you have reported in the previously filed return
• Box h: Enter the employee’s correct name
• Box i: Enter the employee’s address and ZIP code

Boxes 1 to 14

Enter the previously reported amount and the correct amount in the respective boxes.

If you are not sure how to fill out previously reported amount boxes, refer to our Form W-2 instructions.

Boxes 15 to 20

If you want to correct any details related to state and locality, report those in the respective boxes.

How to file Form W-2c?

You can file Form W-2c through online e-filing and traditional paper filing.

Form W-2c E-filing (recommended)

The IRS recommends e-filing your W-2c for faster processing. Plus, you'll get instant notifications when they're processed.

Choosing an IRS-authorized e-file provider like TaxZerone makes it even easier. With just a few clicks, you can fill out your W-2c, review and submit, and share recipient copies.

Benefits of e-filing:

• Faster processing and reduced errors
• Simpler, more streamlined experience
• Instant notifications upon form processing
• Secure transmission of sensitive data

Choose e-filing for a smooth and efficient W-2c filing experience.

Paper filing

If you choose to paper-file Form W-2c, here are the steps you need to follow:

1. Download and print Form W-2c from the IRS website.
2. Fill out:
• Recipient details (name, address, SSN, compensation)
• Your business information
3. Mail the completed form to SSA
4. Send a copy to each recipient

Important notes:

• Mail early to ensure timely arrival
• Always provide copies to recipients for their tax reporting

Form W-2c mailing address

If you have chosen to file Form W-2c by paper, send the completed form to the mailing address below:

Social Security Administration,
Direct Operations Center,
P.O. Box 3333,
Wilkes-Barre, PA 18767-3333

How to e-file Form W-2c with TaxZerone?

Follow the steps below to e-file Form W-2c using TaxZerone.

Step 1: Fill out Form W-2c with previously reported and correct information.

Step 2: Review & transmit the return

Step 3: Send the recipient copy

Why choose TaxZerone to e-file Form W-2c?

When you choose to e-file Form W-2c with TaxZerone, you can:

• Catch any errors before you submit.
• Upload multiple forms and finish in a flash.
• Share recipient copies by email instantly
• Share recipient copies in a secure portal—ZeroneVault—where employees can download them anytime, anywhere.
• Enjoy the industry's best price, starting at just $0.59 per form.