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Form W-2c Instructions

What is IRS Form W-2c?

Form W-2c, the "Corrected Wage and Tax Statement," is used to fix errors on previously submitted Form W-2. Employers can use Form W-2c to correct inaccuracies in the wage and tax information they reported to employees and the IRS.

When is the due date for filing Form W-2c?

There is no specific deadline for filing Form W-2c. However, it is important to correct any errors in your returns as soon as they are identified. Additionally, promptly send corrected copies to your recipients.

What information can be corrected on Form W-2c?

You can correct the following information reported on Form W-2:

  • Tax year
  • Employer Identification Number (EIN)
  • Employee name and SSN
  • Employee earnings and tax withholdings:
    • Wages, tips, and other compensation
    • Federal income tax withheld
    • Social security wages
    • Medicare tax withheld and Medicare wages and tips
    • Allocated tips
    • State and local information

Reported any of the information mentioned above incorrectly on Form W-2? E-file Form W-2c with TaxZerone now.

E-file Form W-2c

Instructions to file Form W-2c

Let's see line-by-line instructions on how to fill out Form W-2c.

Employer details

Employer details

Enter the employer's name, complete address, and EIN.

Employee details

Employee details
  • Box c: Enter the tax year for which the form is corrected
  • Box d: Enter the employee’s correct SSN
  • Box e: Check this box only if you are correcting the employee’s name or SSN
  • Box f: Enter the SSN that you have reported in the previously filed return
  • Box g: Enter the employee name that you have reported in the previously filed return
  • Box h: Enter the employee’s correct name
  • Box i: Enter the employee’s address and ZIP code

Boxes 1 to 14

Boxes 1 to 14

Enter the previously reported amount and the correct amount in the respective boxes.

If you are not sure how to fill out previously reported amount boxes, refer to our Form W-2 instructions.

Boxes 15 to 20

Boxes 15 to 20

If you want to correct any details related to state and locality, report those in the respective boxes.

How to file Form W-2c?

You can file Form W-2c through online e-filing and traditional paper filing.

Form W-2c E-filing (recommended)

The IRS recommends e-filing your W-2c for faster processing. Plus, you'll get instant notifications when they're processed.

Choosing an IRS-authorized e-file provider like TaxZerone makes it even easier. With just a few clicks, you can fill out your W-2c, review and submit, and share recipient copies.

Benefits of e-filing:

  • Faster processing and reduced errors
  • Simpler, more streamlined experience
  • Instant notifications upon form processing
  • Secure transmission of sensitive data

Choose e-filing for a smooth and efficient W-2c filing experience.

Paper filing

If you choose to paper-file Form W-2c, here are the steps you need to follow:

  1. Download and print Form W-2c from the IRS website.
  2. Fill out:
    • Recipient details (name, address, SSN, compensation)
    • Your business information
  3. Mail the completed form to SSA
  4. Send a copy to each recipient

Important notes:

  • Mail early to ensure timely arrival
  • Always provide copies to recipients for their tax reporting

Form W-2c mailing address

If you have chosen to file Form W-2c by paper, send the completed form to the mailing address below:

Social Security Administration,
Direct Operations Center,
P.O. Box 3333,
Wilkes-Barre, PA 18767-3333

How to e-file Form W-2c with TaxZerone?

Follow the steps below to e-file Form W-2c using TaxZerone.

Step 1: Fill out Form W-2c with previously reported and correct information.

Step 2: Review & transmit the return

Step 3: Send the recipient copy

Why choose TaxZerone to e-file Form W-2c?

When you choose to e-file Form W-2c with TaxZerone, you can:

  • Catch any errors before you submit.
  • Upload multiple forms and finish in a flash.
  • Share recipient copies by email instantly
  • Share recipient copies in a secure portal—ZeroneVault—where employees can download them anytime, anywhere.
  • Enjoy the industry's best price, starting at just $0.59 per form.
E-file Form W-2c