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Meet Virginia's 2024 W-2 Filing Requirements
Learn about Virginia's W-2 filing rules, and deadlines and easily E-file your W-2 forms quickly and accurately.
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Key Virginia W-2 Form Information
| State Tax | Form | Filing Requirement | Filing Method |
|---|---|---|---|
| Yes, Wages are taxable | Form W-2 Wage and Tax Statement | Yes, all employers must file form W-2 | Electronic |
| Form VA-6/Form VA-6H Reconciliation of Form W-2 for Virginia | Yes, all employers filing form W-2 should be filed form VA-6 or VA-6H | Electronic |
Who Needs to File W-2 Forms in Virginia?
Employers must file Form W-2 or any employee from whom Virginia state income tax has been withheld. Filing this form is essential to ensure compliance with the Virginia Department of Taxation.
What Must Be Filed?
- Form W-2: Wage and Tax Statement for each employee
- Form VA-6/VA-6H: Reconciliation of the total Virginia income tax withheld.
Important W-2 Form Fields for Virginia Filings
Ensure the following key fields on the W-2 form are correctly filled:
Employer’s state ID number
The state name(Virginia) and employer’s state tax identification number should be entered in Box 15.
State wages, tips, etc.
The employer should enter the total wages paid to the employee in Virginia in Box 16.
State income tax
The total Virginia income tax withheld from the employee should be entered in Box 17.
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File Virginia W-2 FormFiling Methods for Virginia W-2 Forms
Electronic Filing
Employers in Virginia are required to file W-2 forms electronically, ensuring a streamlined and efficient process. Electronic filing simplifies the submission for employers and reduces the likelihood of errors. It also enables the Virginia Department of Taxation to process the forms more quickly. This method ensures timely crediting of employees' withheld taxes and compliance with state regulations.
Virginia Form VA-6/VA-6H: W-2 Reconciliation
Every employer filing Form W-2 in Virginia must also submit Form VA-6, the Employer's Annual Reconciliation of Virginia Income Tax Withheld. Household employers are required to file Form VA-6H instead. Both forms must be submitted electronically through the Virginia Department of Taxation's designated online tax portal. This ensures accurate reporting and timely processing of withheld taxes.
W-2c Corrections for Virginia Filings
Employers must correct any errors in previously submitted W-2 forms by filing Form W-2c electronically. The corrected forms (W-2c) must be submitted promptly to the Virginia Department of Taxation to ensure accurate records and compliance with state tax regulations.
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Filing Deadline for Virginia W-2 Forms
- Form W-2 (Wage and Tax Statement)
- Form VA-6/VA-6H (Reconciliation Form)
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Frequently Asked Questions
1. Does Virginia have a W-2 filing requirement?
2. What information is required on Virginia Form W-2?
3. Can W-2 forms be filed electronically with Virginia?
4. What is Form VA-6/VA-6H?
Form VA-6 (or VA-6H for household employers) is the annual reconciliation form used to report wages paid and taxes withheld in Virginia. Employers are required to file this form electronically through the Virginia Department of Taxation's designated tax portal.
5. What are the penalties for late filing?
Late Filing Penalty: If you file a withholding return late, you'll face a penalty of 6% of the tax due for each month or partial month it's late. The penalty can reach up to 30% of the tax due. A minimum penalty of $10 applies, even if no tax is due.
About TaxZerone®
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