Meet Vermont's 2024 W-2 Filing Requirements

Stay informed about Vermont’s W-2 filing requirements and deadlines, and conveniently e-file your W-2 forms with speed and precision

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Key Vermont W-2 Form Information

State Tax	Form	Filing Requirement	Filing Method
Yes, Wages are taxable	Form W-2 Wage and Tax Statement	Yes, the W-2 form should be filled out for withheld tax	Electronic, /Paper We recommend electronic filing.
Yes, Wages are taxable	Form WHT-434 Annual Withholding Reconciliation	Yes, Form WHT-434 to reconcile the total tax Withheld	Electronic, /Paper We recommend electronic filing.

Who Needs to File W-2 Forms in Vermont?

All employers who withhold Vermont state tax from employees are required to file Form W-2 for the 2024 tax year. Regardless of company size or the number of employees, employers must file Form W-2 if Vermont state taxes are withheld

What Must Be Filed?

Form W-2: Wage and Tax Statement for each employee.
Form WHT-434: Annual Withholding Reconciliation form for Vermont

Important W-2 Form Fields for Vermont Filings

Ensure the following key fields on the W-2 form are correctly filled:

Employer’s state ID number
In Box 15, enter the state name and the employer's Vermont state ID number. This is mandatory if Vermont state income tax has been withheld from the employee's wages.
State wages, tips, etc.
Enter the total wages, tips, or other compensation subject to Vermont state income tax in Box 16.
State income tax
In Box 17, enter the amount of Vermont state income tax withheld from the employee's wages.

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Filing Methods for Vermont W-2 Forms

Electronic Filing

All employers filing 25 or more information returns must electronically file Form W-2 in the state of Vermont. This requirement applies to all employers, regardless of company size. Information returns include both Forms W-2 and 1099.

Simply enter or upload your employees' data, review it, and submit it. Once transmitted, we handle all the details.

Convenience: E-filing offers a time-saving solution, allowing you to file taxes anytime and from anywhere.

Paper Filing

Employers filing fewer than 25 information returns can submit their W-2 forms via paper filing. However, if the total count of information returns, including Forms W-2 and 1099, reaches 25 or more, paper filing is not permitted for W-2 forms.

Mailing Address:

Vermont Department of Taxes,
PO Box 1881,
Montpelier, VT 05601-1881

Note: Paper filing may take longer to process, so electronic filing is recommended for faster results.

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Vermont Form WHT-434:
W-2 Reconciliation

All employers filing Form W-2 in Vermont are required to submit Form WHT-434 along with it. This additional form ensures that the total tax withheld from employees is accurately reconciled. Form WHT-434 must be filed to verify and match withholding amounts. Both forms are necessary for complete tax reporting in Vermont.

Vermont Form Form WHT-434: W-2 Reconciliation

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W-2c Corrections for Vermont Filings

Employers must file W-2 form amendments electronically by logging into myVTax. If opting for paper filing, corrected W-2 forms should be sent to the Vermont Department of Taxes with "Amended " written on top, along with Form WHT-434.

Mailing Address:

Vermont Department of Taxes,
PO Box 1881,
Montpelier, VT 05601-1881

Filing Deadline for Vermont W-2 Forms

Form W-2 (Wage and Tax Statement)
Form WHT-434 (Reconciliation Form)

Note: When the deadline coincides with a weekend or holiday, it will be extended to the following business day.

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Each form costs only $0.99 for w2 state filings with absolutely no hidden fees.

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Dedicated Support Team

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Frequently Asked Questions

1. Does Vermont have a W-2 filing requirement?

Yes, Vermont requires employers to file Form W-2 together with Form WHT-434, which reconciles the total tax withheld from employees' wages. This tax filing ensures accurate reporting and alignment of withheld taxes with the state's records.

2. What information is required on Vermont Form W-2?

Vermont requires the Employer state, State ID of the employer, Total income earned by the employee is subjected to state tax, and total tax withheld from the employee

3. Can W-2 forms be filed electronically with Vermont?

Yes, Vermont mandates electronic filing for employers submitting 25 or more information returns(including W-2 and 1099 forms). While paper filing is available for those submitting fewer returns, it is strongly advised to use the electronic filing method for efficiency and accuracy.

4. What is Form WHT-434?

Form WHT-434 is the Annual Reconciliation of Vermont Income Tax Withheld. It is used to report the total amount of Vermont state income tax withheld from all employee’s wages.

Information Returns

Employment Tax Forms

FinCEN BOI Report

Exempt Org. Forms

Extension Forms

W Forms

Excise Tax Forms