Meet North Carolina 2024 W-2 and NC-3 Filing Requirements

Understand the 2024 Tax Year W-2 and NC-3 forms requirements, and deadlines for North Carolina and easily e-file your W-2 forms with NC-3 quickly and accurately.

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Key North Carolina W-2 Form Information

State Tax	Form	Filing Requirement	Filing Method
Yes, Wages are taxable	Form W-2 Wage and Tax Statement	Yes, all employers must file form W-2	Electronic /Paper We recommend electronic filing.
Yes, Wages are taxable	Form NC-3 North Carolina Annual Reconciliation of Withholding	Yes, employers filing form W-2 should file form NC-3	Electronic /Paper We recommend electronic filing.

Who Needs to File W-2 Forms in North Carolina?

Employers in North Carolina are required to file Form W-2 for each employee with the Department of Revenue, even if no tax was withheld for the employee. Filing W-2 forms ensures compliance with North Carolina tax regulations.

What Must Be Filed?

Form W-2: Wage and Tax Statement for each employee
Form NC-3: Annual Reconciliation of Withholding for North Carolina Return

Important W-2 Form Fields for North Carolina Filing

Ensure the following key fields on the W-2 form are correctly filled:

Employer’s state ID number
Enter the state name (North Carolina) and employer's state ID number in Box 15. This is required if North Carolina income tax is withheld from the employee’s wages.
State wages, tips, etc.
Enter the total wages, tips, or other compensation in Box 16. This amount should reflect what is subject to North Carolina income tax.
State income tax
Enter the amount of North Carolina state income tax withheld from the employee’s wages in Box 17.

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State Filing Methods for North Carolina W-2 Forms

Electronic Filing

All employers in North Carolina are required to electronically file Form W-2 with the Department of Revenue. This electronic filing process ensures that submissions are accurate, timely, and in compliance with state tax regulations.

By filing electronically, employers can reduce errors commonly associated with manual submissions and ensure that their filings are processed efficiently.

E-filing offers the flexibility to submit W-2 forms anytime and from anywhere, making it a convenient and time-saving option for busy employers.

Paper Filing

The North Carolina Department of Revenue allows employers to file Form W-2 using the paper filing method. However, opting for paper filing may result in a penalty being assessed for each submission

Mailing Address:

North Carolina Department of Revenue,
PO Box 25000,
Raleigh, North Carolina 27640-0001.

Note: Filing W-2 forms using paper will lead to a penalty of $200

Recommendation: To avoid penalties and ensure compliance, it is recommended to file electronically, which is both efficient and penalty-free.

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North Carolina Form NC-3: W-2 Reconciliation

Form NC-3, the Annual Reconciliation Form, must be filed with the North Carolina Department of Revenue. This form reconciles the total wages paid by the employer with the total North Carolina taxes withheld from employees, ensuring accuracy in tax reporting.

W-2c Corrections for North Carolina Filings

To correct errors on previously submitted W-2 forms in North Carolina, employers must file Form W-2c. This form is specifically designed to amend mistakes related to reported wages, taxes, or employee information. Along with Form W-2c, employers are required to submit Form NC-3X, which serves as the corrected Annual Reconciliation form.

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State filing Deadline for North Carolina W-2 Forms

Form W-2 (Wage and Tax Statement)
Form NC-3 (Reconciliation Form)

Note: If the deadline falls on a weekend or holiday, it is extended to the next business day.

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Frequently Asked Questions

1. Does North Carolina require W-2 filing?

Yes, North Carolina mandates employers to file Form W-2 with the North Carolina Department of Revenue Services, even if no North Carolina income tax was withheld.

2. Does North Carolina have any additional requirements when filing W-2 forms?

North Carolina mandates that employers file W-2 forms electronically and submit the additional Form NC-3 Reconciliation when state wages are reported.

3. What is Form NC-3?

Form NC-3 is the annual reconciliation form for the W-2 form submitted in North Carolina. This form reconciles the total wages paid and total state tax withheld from the employee

4. What are the penalties for late filing of Form W-2?

The North Carolina Department of Revenue imposes penalties for the late filing of Form W-2 and NC-3. The penalty is $50 per day, with a maximum charge of up to $1,000.

Information Returns

Employment Tax Forms

FinCEN BOI Report

Exempt Org. Forms

Extension Forms

W Forms

Excise Tax Forms