Meet Kansas' Form W-2 and KW-3 Filing Requirements

Learn about the W-2 and KW-3 filing requirements and deadlines in Kansas for 2024. E-file your forms with ease — accurate and on time.

E-File Your W-2 Today!

As low as $0.99 per W-2 state filing form

Key Kansas W-2 Form Information

State Tax	Form	Filing Requirement	Filing Method
Yes, Wages are taxable	Form W-2 Wage and Tax Statement	Mandatory	Electronic /Paper We recommend electronic filing.
Yes, Wages are taxable	Form KW-3 Kansas Annual Withholding Tax Return	Mandatory	Electronic/Paper

Who Needs to File W-2 Forms in Kansas?

Any employer withholding Kansas state income tax is required to file W-2 forms for the 2024 tax year. This applies to businesses of all sizes, whether you have a small team or a large workforce. It's essential to follow Kansas' filing requirements to ensure accurate reporting and avoid penalties.

What Must Be Filed?

Form W-2: Wage and Tax Statement for each employee.
Form KW-3: Kansas Annual Withholding Reconciliation Form.

Important W-2 Form Fields for Kansas filings

Ensure the following key fields on the W-2 form are correctly filled:

Employer’s state ID number
Enter the state and employer's state ID number in Box 15. This is required if Kansas state income tax is being withheld from the employee’s wages.
State wages, tips, etc.
Enter the total wages, tips, or other compensation in Box 16. This amount should reflect what is subject to Kansas state income tax.
State income tax
Enter the amount of Kansas state income tax withheld from the employee’s wages in Box 17.
Employee Contribution to KPERS, KP&F, Judges
Enter the employee's contributions to the Kansas Public Employees Retirement System (KPERS), Kansas Police and Fire (KP&F), or Kansas Judges Retirement System.

TaxZerone makes filing Kansas state W-2 forms simple and efficient, helping you complete the process in just a few easy steps while ensuring accuracy and timely submission.

File Kansas W-2 Form

Filing Methods for Kansas W-2 Forms

Electronic Filing

Kansas employers must file W-2 forms electronically if submitting 51 or more. Simplify the process with TaxZerone for all your filing needs!

Just enter or upload your employees' data, review it, and hit submit. After transmission, we’ll handle the details.

Paper Filing

Kansas employers filing 50 or fewer W-2 forms can choose to submit them on paper to the Kansas Department of Revenue at the following address:

Mailing Address:

KDOR - Electronic Services,
PO Box 3506,
Topeka, KS 66625-3506.

Recommendation: Even though paper filing is an option, E-filing through TaxZerone is encouraged for its accuracy, efficiency, and speedy processing.

E-File W-2 Form Now!

Kansas Form KW-3: Annual Withholding Tax Return

Kansas Form KW-3 is the Annual Withholding Tax Return that all employers must file, even if no Kansas tax was withheld. Employers in Kansas are required to submit Form KW-3 along with any W-2 forms that report Kansas withholding.

Employers who begin or discontinue withholding during the year must file the form for the portion of the year in which withholding occurred. If a business stops or discontinues withholding, the form is due within 30 days after wages cease or the business ends.

Note: E-file your Form W-2 on TaxZerone, and we’ll handle the Form KW-3 reconciliation for you.

Kansas Form KW-3: Annual Withholding Tax Return

W-2c Corrections for Kansas filing

The Kansas Department of Revenue requires W-2C forms to be submitted in paper format only; electronic filing is not available at this time. The W-2C form allows you to correct errors in reported wages, taxes, or employee details. Ensure the original W-2 has been processed and marked as 'Complete' before submitting the W-2C.

State Filing Deadline for Kansas W-2 Forms

Form W-2 (Wage and Tax Statement)
Form KW-3 (Annual Withholding Tax Return)

Note: If the deadline falls on a weekend or holiday, it is extended to the next business day.

Why Choose TaxZerone for Your Kansas W-2 Filing Needs?

When it comes to e-filing W-2 forms, TaxZerone stands out as your go-to solution. Our platform is designed to make the filing process easy, accurate, and timely. Experience the following benefits:

Quick & Easy

Complete your W-2 filings in just three simple steps, taking less than five minutes!

Affordable Pricing

Each form costs only $0.99 for w2 state filings with absolutely no hidden fees.

Bulk Upload Feature

Save valuable time by uploading multiple forms in one go.

Dedicated Support Team

Have questions? Our expert team is available to help you navigate any filing challenges.

Ready to simplify your Kansas W-2 filing process?

E-file your Kansas state W-2s with TaxZerone, and we’ll handle the KW-3 reconciliation. Get started today for just $0.99 per W-2 form.

E-File W-2 Form Now!

Frequently Asked Questions

1. Does Kansas have a W-2 filing requirement?

Yes, Kansas requires employers to file W-2 forms for employees working in the state, even if no state tax was withheld. Employers must also file Form KW-3 to reconcile wages and taxes withheld

2. What is the deadline for filing W-2 forms in Kansas?

W-2 forms must be filed with the Kansas Department of Revenue by January 31st.

3. Can W-2 forms be filed electronically with Kansas?

Yes, Kansas requires employers to file W-2 forms electronically if they are submitting 51 or more forms. Employers filing fewer than 51 W-2 forms can file on paper, but electronic filing is encouraged. You can use TaxZerone for convenient and compliant electronic filing of your W-2 forms.

4. What additional fields are needed when filing a Form W-2 in Kansas?

When filing a Form W-2 in Kansas, employers must include the following additional fields: Employee Contribution to KPERS (Kansas Public Employees Retirement System), KP&F (Kansas Police and Firemen’s Retirement System), and the Judges' Retirement System.

5. What is Form KW-3?

Form KW-3 is Kansas' annual withholding tax return for the calendar year. It serves two key purposes: first, it summarises withholding deposits for the year, helping the Kansas Department of Revenue match your records, and second, it is the transmittal document for sending the "State" copy of Form W-2 to the department.

Information Returns

Employment Tax Forms

FinCEN BOI Report

Exempt Org. Forms

Extension Forms

W Forms

Excise Tax Forms